Registration of Pharmacy Premises


Please note that the information contained in the Authority's web pages is for general information only and does not constitute financial or legal advice. The information has been prepared without reference to the particular needs of your pharmacy or ownership structures. Applicants should not construe any information as legal advice. The Authority recommends that each pharmacist should seek professional financial, legal and taxation advice before making decisions in relation to their pharmacy business premises and ownership structures.

The Pharmacy Control Act 2001 (the Act) regulates pharmacy business ownership in Tasmania. Please be aware that the Act was amended on 1 January 2017, and ensure that any advice you obtain from lawyers or accountants is based on the up to date legislation.

Click Here for a current list of the names and addresses of Registered Pharmacies.

The Act requires that all pharmacy business premises must be registered with the Tasmanian Pharmacy Authority; and that the Authority must not approve the application unless it is satisfied that the premises sought to be registered are suitable, or are being made suitable, to be used for the purposes of a pharmacy business (section 71E).

In addition to administering the Act, the Authority has issued Guidelines, to assist Pharmacy owners in understanding and complying with the Act. These Guidelines replace the old Pharmacy Code, which became obsolete with the change to the Act and creation of the Authority in 2011.

All new or relocated pharmacy premises must be inspected and approved by the Authority prior to being granted a Certificate of Registration.

The fee for an application for the approval and registration of a new or relocated pharmacy premises is 310 Fee Units.

Premises Leases
The Authority requires that premises leases be submitted with new or relocating pharmacy applications to ensure leases are consistent with the Pharmacy Control Act. Key aspects which are considered are:
(a) That the rental is not calculated based on turnover or profits. Calculation by such a method arguably means that the lessor has an interest in the pharmacy business, as they receive a percentage of the income from it.
(b) That the security of the pharmacy is not compromised by broad entry rights of the lessor. Generally, if the lessor has to give reasonable notice and/or is only able to access the premises at reasonable times during business hours or outside business hours but with the pharmacist in charge present, then the lease is generally satisfactory in that respect.

Pharmacy Names

Pharmacy Names are also registered as part of the premises registration process, and any proposed changes to a pharmacy's name must be formally advised to the Authority using Form PNC Advice of Pharmacy Name Change which is provided below. A new Certificate of Registration of Pharmacy Premises will be issued by the Authority without charge to reflect the new name.

NEW PHARMACY PREMISES

To have your new pharmacy business premises registered, the procedure is:

  1. Submit an application for approval on Form PNR "Application for Approval and Registration of New/Relocating Pharmacy Premises" which is available below;
  2. Authority gives "in principle" approval to proceed and issues the invoice for registration for new or relocating premises; this advice will also provide copies of the forms you will be required to submit when work is complete;
  3. Carry out development of the new pharmacy premises;
  4. When work is completed, and before the commencement of trading at that new pharmacy, submit to the Authority your completed and signed Form DOC "Declaration of Completion of New Pharmacy Premises and Intention to Commence Trading Advice" and Form CIF "Completion Self-inspection Form" which were provided with the approval-in-principle advice. You must also have paid the invoice by this time.
  5. On the basis of the information provided in Forms DOC and CIF, if the Authority is satisfied that the premises have been made suitable to be used for the purposes of a pharmacy business, then the premises will be registered. Advice to this effect, including issuing of the Certificate of Registration of Pharmacy Business Premises, will then be formalised. Once this Certificate is issued, trading can commence on the date specified on the DOC Form.
  6. An Authority Inspector will then arrange a time with you to visit the pharmacy premises and conduct a formal inspection;
  7. The Authority will consider the Inspection Report at the next available meeting and will formally advise of any remedial work or action required, with a timeframe for response.


  8. Pharmacy premises must be re-registered each year by application to the Authority on the renewal form provided by the Authority. A fee of 250 Fee Units applies.

    More information is available on the Annual Renewals tab.

    PHARMACY ALTERATIONS require approval of the Authority under section 71KB of the Act.

    Pharmacy premises where renovations or alterations are to be carried out must be approved by the Authority prior to commencing work. It is important that pharmacy owners intending to undertake any alterations that affect any of: the internal layout of the dispensary; the layout of benches, shelving and gondolas; adding or altering consulting rooms, vaccinations rooms, storage and packing rooms; areas where scheduled medicines are stored; the safe; or to the perimeter of the store (including doors, windows, alarms, access to/from other businesses) apply for approval prior to commencement of work.

    To have alterations to your pharmacy business premises approved, the procedure is:

    1. Submit Form PA "Application for Approval of Alterations to Pharmacy Premises" which is available below;
    2. Authority gives "in principle" approval to proceed and issues an invoice for alterations, if applicable; (Fees do not currently apply for alterations.)
    3. Carry out alterations;
    4. When work is completed, conduct a self-inspection check, using Form SIF "Pharmacy Self Inspection Form" which is provided below;
    5. Submit Form ACA "Advice of Completion of Alterations to Premises" which is available below; and pay any fees as invoiced
    6. An Authority Inspector will arrange a time with you to visit the pharmacy premises and conduct a formal inspection;
    7. The Authority will consider the Inspection Report at the next available meeting and will formally advise of any remedial work or action required, with a timeframe for your response;

    Vaccination and Immunisation Services being offered from Pharmacy Business Premises
    Pharmacy businesses are able to offer immunisation/vaccination services from their premises, which can be delivered either by a pharmacist who has met the requirements of the Tasmanian Director of Public Health, or by a Doctor or nurse practitioner. Regardless of who is administering the vaccination service, or whether the vaccination area is temporary in order to provide a short period of vaccinations, the Authority requires the vaccination area within the pharmacy business premises to be approved. This is to ensure the suitability of the area and its equipment, and to ensure the privacy and safety of the client.

    For vaccination services being administered by pharmacists, the Authority requires that either the PSA "Practice guidelines for the provision of immunisation services within pharmacy" or the Pharmacy Guild's "Guidelines for Conducting Immunisation Services within a Community Pharmacy Environment", be complied with; and that practices also comply with the PBA Code of Conduct for Pharmacists and the Director of Public Health requirements and approval regimes.

    For pharmacies where an existing area (such as a consultation room) is to be used for administering the vaccination service, or where a short term temporary area is to be established (such as by use of suitably soundproofed screens), the Authority requires Form PV "Application for Approval of a Vaccination Area in a Pharmacy Business Premises" to be submitted. For those pharmacies where there will be an alteration to the layout, such as the addition of a new consulting/vaccination room, this would constitute an alteration to the premises, and therefore Form PA "Application for Approval of Alterations to Pharmacy Premises" would be required. These forms are available below.

    The Authority understands that, under the Tasmanian Program Guidelines, an Approved Pharmacist Immuniser could seek approval of the Director of Public Health to offer a vaccination program pursuant to Regulation 64 of the Poisons Regulations 2008 from a site which is not generally a pharmacy business, and with there being no intention of providing any service other than the approved vaccination program from that site. Legal advice is that this activity would not fall under the definition of a "pharmacy business", as long as the pharmacist immuniser did not engage in any other "pharmacy" activity (which would mean a pharmacy business was operating). As such, the Pharmacy Authority has no role or responsibilities in regard to pharmacist immunisers' activities which occur away from a registered pharmacy business premises.

    Pharmacy Closure
    If you are closing a pharmacy, the Authority must be advised so that the premises registration can be cancelled. Please submit Form PC - Closure of Premises

    If you are closing the pharmacy and relocating it to another site, you should not lodge Form PC; in this instance, you must apply for approval and registration of the relocated premises by submitting Form PNR, which also serves to advise the Authority of closure of the existing premises.

    Forms
    Please email completed applications and forms to the Registrar or post originals to PO Box 1082, Sandy Bay TAS 7005: